$1 Million Reimbursement Agreement Between One Arroyo and City on Monday’s Consent Calendar

The City Council will vote on Monday to authorize the City Manager to enter into a reimbursement agreement with One Arroyo Foundation for the implementation of the Arroyo Seco Trail Project. Under the agreement, the foundation will reimburse the City $1,000,000 for project expenditures.

The vote will come during the “consent calendar” section of Monday’s City Council meeting, a portion of the agenda where non-controversial and routine items are grouped together for approval with a single vote, without discussion.

On Jan. 24, 2022, the Santa Monica Mountains Conservancy awarded the One Arroyo Foundation $1 million of Proposition 68 Grant funds for the implementation of the Arroyo Seco Trail project.

To utilize the awarded grant funds, One Arroyo Foundation has requested the City competitively bid and implement the project since the City has construction expertise and resources and owns the property to be improved.

As such, the City proposes entering a Reimbursement Agreement with One Arroyo Foundation, which shall reimburse the City $1 million for expenditures incurred for implementing the project in accordance with the construction plans developed by One Arroyo.

The project involves various trail improvements along two critical linkages, referred to as the Upper Arroyo Trail Loop and Lower Arroyo Trail Loop located within the Arroyo Seco. The purpose of the project is to provide safer, more accessible and more contiguous routes throughout the Arroyo Seco by rehabilitating existing trails through stabilization of deteriorated trail segments and improvements to trail features. 

In addition, the project will connect segments of existing trail alignments. The Upper Arroyo Trail Loop includes approximately 2.2 miles of existing and proposed trails situated within the northern portion of the Central Arroyo Seco. The Lower Arroyo Trail Loop includes approximately 1.6 miles of existing and proposed trails situated primarily in the Lower Arroyo Seco and within the southern portion of the Central Arroyo Seco.

The One Arroyo Foundation has completed the construction plans and specifications of the project with concurrence from various City departments, including Public Works, Planning and Community Development, and Parks, Recreation and Community Services. The Foundation presented project updates and conceptual drawings throughout the planning and design development phases of the project to the Recreation and Parks Commission in March 2022 and February 2023. 

These presentations allowed the Commission and the community to provide feedback on design elements, which were utilized to develop the final construction documents.

Here are other items on the consent calendar for May 13:

• Direct the City Attorney to prepare and return with an ordinance within 60 days that centralizes the City’s Risk Management functions within the City Manager’s Office. n keeping with this commitment, the City Manager’s Office is completing the process of centralizing the City’s traditional risk management functions within the City Manager’s Office. These functions include the safety and workers’ compensation divisions, formerly housed within the Human Resources Department, and the City-wide Americans with Disabilities Act accessibility program, formerly housed within the Parks, Recreation and Community Services Department, that have now transitioned into the City Manager’s Office. The final component of this transition is the liability claims and insurance division, currently housed within the City Attorney’s Office, which will transition to the City Manager’s Office at the commencement of FY 25. The foregoing divisions, combined with a newly established enterprise risk management section, will comprise the Risk Management Division of the City Manager’s Office.

• A purchase order with 72 Hour LLC (72 Hour) for an additional $6,947 (includes 15% contingency) for the purchase of one Ford F-150 Lightning electric truck. This vehicle will be utilized in the Fire Department as a shop truck for support in areas such as training, operations, and administration and will be assigned as ground support units during Rose Parade and Rose Bowl activities.

• Adopt a resolution approving of the Road Repair and Accountability Act (SB1) project list for Fiscal Year (FY) 2025. This project provides for resurfacing or microsurfacing work on 30 streets (34 street segments) throughout the City for a total of 8.0 centerline miles. The treatment will utilize rubberized asphalt, a noise-reducing pavement material that consists of a regular asphalt concrete mixed with crumb rubber made from recycled tires. This sustainable paving practice diverts tires from the waste stream, with this project having the capacity to divert over 10,000 tires from landfills. In addition, rubberized asphalt pavement lasts longer, is more resistant to cracking, reduces vehicle noise, provides for better skid resistance, and retains a darker color that provides contrast to new pavement markings. Schedule: Resurfacing will be completed in FY 2025. Total Estimated Project Cost: $10,200,000 Total RMRA (SB1) Funds FY 2025 Appropriation: $3,600,000.

• Adoption of a resolution and the first reading of an ordinance authorizing the issuance of the electric/revenue refunding bonds 2024A series in an amount not to exceed $125,000,000. The proposed Revenue Bonds will be issued in compliance with Article XIV of Pasadena’s City Charter. The revenue bonds shall not constitute an indebtedness of the City, but shall constitute obligations, which shall be payable only from the Light and Power Fund.